General Procedures Governing the Operations of the United Nations Industrial Development Fund

A/RES/31/203View PDF

Who adopted this document and its mandates?

A Resolution of the General Assembly, published in 1977.

What subjects does this mandate have?

4 subjects

Administration Funds Industrial Development Management

What’s in this document?

17 operative paragraphs

ANNEX General procedures governing the operations of the United Nations Industrial Development Fund I. INTRODUCTION

The United Nations Industrial Development Fund was established by the General Assembly under resolution 31/202 of 22 December 1976. The present general procedures are formulated in pursuance of section III, paragraph 1, of the annex to that resolution, which provides that the Industrial Development Board shall formulate such general policy guidance as is necessary to govern the operations of the Fund.

Article 1

For the purposes of these general procedures, the following definitions shall apply:

"Fund" means the United Nations Industrial Devel- (a) opment Fund;

(b) "Board" means the Industrial Development Board of the United Nations Industrial Development Organization;

( c) "Government" means the Government of a State which is a Member State of the United Nations or member of a specialized agency of the United Nations or of the International Atomic Energy Agency which participates in the Fund as a donor or a recipient or both;

(d) "The Secretary-General" means the Secretary-General of the United Nations or a member of the staff to whom he has delegated his authority or responsibility;

( e) "The Executive Director" means the Executive Director of the United Nations Industrial Development Organization or a member of the staff to whom he has delegated his authority or responsibility;

(f) "The Controller" means the Controller of the United Nations or his authorized delegate;

"Contribution" means any voluntary contribution to (g) the Fund irrespective of source;

(h) "Donor" means any Government or other organization or individual who makes a contribution to the Fund;

"Project document" means the formal document des- (i) cribing the purpose and plan of activities and the financial provisions of a Fund project on the basis of which that project is approved;

(j) "Financial resources" means funds available to the Fund from all sources, including but not limited to contributions, except counterpart contributions from recipient Governments;

(k) "Counterpart contributions" means the amounts contributed to projects by recipient Governments for the cost of specific services and facilities as set out in project documents;

"Financial Rules" means the Financial Rules of the (l) United Nations Industrial Development Fund;

(m) "Allocation" means the authority from the Executive Director to incur commitments and make expenditures under those Rules for purposes specified in the allocation;

(n) "Commitment" means the legal obligation to make a future expenditure from the resources of the Fund;

(o) "Expenditure" means the disbursement of funds of the Fund by the Executive Director directly in full or partial liquidation of a commitment.

II.RESOURCES OF THE FUND

Article 2

The financial resources of the Fund shall be derived from voluntary contributions and other sources as defined in the Financial Rules.

Article 3

Governments may pledge contributions to the Fund at any time.

Contributions may be pledged either on an annual basis or for a number of years. Whenever possible, Governments are urged to pledge their contributions for a number of years. While Governments may pledge contributions to the Fund at any time, they are urged to do so on the occasion of the pledging conference.

At the request of the Board, the Secretary-General shall convene a pledging conference at which Governments may announce their contributions to the Fund.

Article 4

The resources of the Fund shall be acquired, authorized, administered, used and disposed of in conformity with the Financial Rules.

Article 5

Within the framework of the Fund, subaccounts may be established by the Executive Director for specified purposes consistent with the policies, aims and activities of the Fund, in accordance with regulation 7 .3 of the Financial Regulations of the United Nations. The purpose and limits of each subaccount shall be clearly defined. The Financial Rules shall apply to any subaccount established under the present article.

III. APPROVAL AND IMPLEMENTATION OF THE PROGRAMME OF THE FUND

Article 6

The Board shall provide general policy guidance with a view to ensuring that the resources of the Fund are employed with maximum efficiency and effectiveness in pursuance of the purposes of the Fund.

The Executive Director shall submit to the Board each year the programme of the Fund for the following year. This programme shall be developed subject to such guidance as may have been provided by the Board. The programme activities shall be submitted in sufficient detail and shall include estimates of expenditure according to types of activity.

In submitting his programme proposals, the Executive Director shall:

Provide estimates of the anticipated resources of the Fund;

( b) Propose the sums to be transferred to or from reserves;

( c) Specify the amounts to be set aside for programme support and administrative costs;

State the resources consequently estimated to be (d) available to finance projects.

The formulation of the programme shall be so undertaken as to provide a margin of flexibility in the final choice of projects to be implemented in a given financial year.

The programme submission shall be accompanied by a plan containing estimates of future resources and their proposed apportionment. This plan shall cover two years, that of the programme and the following year.

The Board shall approve the programme and authorize the allocation of funds in the manner prescribed in section Ill, paragraph 3, of the annex to General Assembly resolution 31 /202.

The Board shall exercise effective control over the constituent activities of the Fund. To this end, it shall ensure that systematic evaluations are undertaken of individual projects and of the programme of the Fund.

The secretariat of the United Nations Industrial Development Organization shall formulate on a continuous basis such projects as are necessary to accomplish the programme activities of the Fund approved by the Board within the limits of the resources available to the Fund.

Any Government seeking assistance from the Fund shall submit a request in writing to the Executive Director providing detailed information on the kind of assistance re- General Aasembly-Thirty-:firat Seseion

quired, the objectives it hopes to achieve and the services and facilities it expects to be able to contribute. Such Government shall provide a time-table and shall identify the governmental entities responsible for the project.

I 0.

In respect of each project, the secretariat of the United Nat ions Industrial Development Organization shall prepare a project document for approval in accordance with section III, paragraph 4, of the annex to resolution 31/202. The objectives which a project is designed to achieve shall be identified therein, as shall be the follow-up action expected to be taken consequent on the completion of the project. The establishment of a basis for such follow-up action may in appropriate cases be a suitable objective for a project.

The project document shall:

Describe all financial, technical, managerial and other resources required for the successful implementation of the project;

Include a work plan and any special arrangements ap- ( b) plicable to the execution of the project;

( c) Contain a budget estimate showing the financial implications of the project in its entirety and including a statement, where applicable, of the counterpart contribution to be made by a recipient Government, as well as its amount, timing and form. If the project is expected to be implemented during more than one financial year, separate estimates shall be prepared for each such period.

Following approval, project documents shall be signed by representatives of the recipient Government, where required, and of the Executive Director. The approved documents, including the budget estimates and work plans, shall be the basis of allocating funds for the activities concerned.

Programme support and administrative services for the implementation of projects of the programme of the Fund shall be provided by the various units of the secretariat of the United Nations Industrial Development Organization as appropriate. Reimbursement for such services from resources of the Fund shall be at the rate of reimbursement to executing agencies currently applied by the United Nations Development Programme.

The Executive Director shall submit annual and, where appropriate, special reports to the Board on the implementation of the programme of the Fund, in all its aspects and with emphasis on the concept of performance reporting.

DEFINITIONS

FINANCIAL ARRANGEMENTS

FINANCIAL RESOURCES PLEDGES

MANAGEMENT OF RESOURCES SUBACCOUNTS RESPONSIBILITIES OF THE BOARD AND OF THE EXECUTIVE DIRECTOR

Who adopted this document and its mandates?

What subjects does this mandate have?

What’s in this document?

II.RESOURCES OF THE FUND

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