Publication and Documentation of the United Nations

A/RES/2292(XXII)View PDF

Who adopted this document and its mandates?

A Resolution of the General Assembly, published in 1968.

What other versions does this mandate have?

2 versions · 1968–1972

This is an older version — the most recent is A/RES/2836(XXVI)

Year	Symbol	Title	Word length	Text similarity
1972	A/RES/2836(XXVI)	Publication and documentation of the United Nations	1,003	15%Compare
1968	A/RES/2292(XXII)	Publication and documentation of the United Nations	493	–

What subjects does this mandate have?

5 subjects

Documents Distribution Documents Limitation Meeting Records Publications Recommendations

What’s in this document?

9 operative paragraphs

This extracted fulltext may contain errors or omissions. Please check the source document.

Approves the recommendations of the Secretary- General set out in paragraph 51 of his report and endorsed in paragraph 8 of the report of the Advisory Committee on Administrative and Budgetary Questions which are reproduced in the annex to the present resolution ;

R,qu,sts the Secretary-General :

To prepare a standard, concise document setting forth the policies laid down by the General Assembly regarding the control and limitation of documentation including the provisions approved in paragraph 1 above;

11 /bid., qenda item 81, document A/66?5.

a Ibid., document A/68?2.

the cost of producing documents, and such other information as might be pertinent ;

( b) To present the document referred to in subparagraph (a) above to members prior to each session of a council, board, commission, committee or other body;

Urges the representatives of Member States and all other members of commissions, committees and other bodies to co-operate fully in carrying out the policies laid down by the General Assembly in this respect ;

Requests the Secretary-General to take all measures to ensure a more effective presentation and communication of the documents in due time and simultaneously in the working languages, as envisaged in the different regulations of the organs of the United Nations;

Requests the Secretary-General to ensure that no effort is spared within the Secretariat to carry out the recommendations contained in his report, including those in paragraphs 48 and SO thereof, which fall within the competence of the Secretariat ;

Further requests the Secretary-General, in his capacity as Chairman of the Administrative Committee on Co-ordination, to pursue through that Committee the harmonization of the publications programmes of the member organizations of the United Nations system, as set out in paragraph 49 ( b) of his report and paragraph 5 of the report of the Advisory Committee on Administrative and Budgetary Questions ;

Invites the specialized agencies and the International Atomic Energy Agency to examine the extent to which their requirements for the publication of legislative material in their respective fields may be reduced by the availability of this material in the Treaty Series and other legislative series published by the United Nations;

Requests the Secretary-General to report to the General Assembly not later than at its twenty-fourth session on the implementation of the present resolution and to submit any complementary recommendation that would be appropriate.

8 December 1967.

M ffltbtr Stat,

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ANNEX

Recommendations of the Secretary-General

(a) The length of summary records for any single two-anda-half hour meeting should not exceed fifteen pages unless exceptional circumstances so require.

(b) Statements made in meetings by representatives, members of the Secretariat, or others should not be reproduced in extenso in summary records, or as separate documents, unless a decision to that effect is taken by the body concerned after a statement of the financial implications involved has been submitted in accordance with regulation 13.1 of the Financial Regulations of the United Nations.

( c) Any organ establishing an ad hoe committee or other subsidiary body should be invited to consider whether the nature and objectives of the proceedings of that body might not allow that summary records for its meetings be dispensed with, relying on an adequate reflection of views expressed and decisions reached in its final report, or that minutes only be provided. Established bodies receiving summary records ( or their parent bodies) should be invited to re-examine their need for summary records in this light.

(d) The provision of verbatim records should be strictly limited. No extension of verbatim records beyond present arrangements shall be made unless the General Assembly so General Assembly-Tweaty .. eeond Seaaion

decides, with full knowledge of the financial implications involved.

(e) Verbatim or summary records of an organ, or extracts therefrom, should not be included in its report.

(f) The reproduction in the body of a report of summaries of views that have already been set forth in the records should be allowed only in exceptional cases and after the need to do so has been clearly demonstrated and approved by the organ

concerned, the financial implications having been brought to its attention.

(g) The list of documents intended for issue as supplements should be reviewed and approved periodically by the Publications Board.

(h) All supplements should be considered for reproduction internally by offset printing from .typescript, with the exception of reports of the main organs, volumes of resolutions and certain others which for technical reasons may not lend themselves to internal reproduction. This should apply to versions in English, French, Spanish and Russian. A study should also be made to determine the extent to which Chinese versions may feasibly be reproduced internally from calligraphy.

(i) The reproduction of supplements in both a preliminary and a final form should be limited to cases of strict necessity, for example, when a final version of a particular report cannot be produced in time for adequate consideration by the body to which it is submitted.

(j) The substantive departments concerned should strictly limit the number and length of the documents they select for inclusion in the annexes to those essential for the understanding of the relevant discussion. Further, as a specific point no docume?t which is already, or will be, printed or reprod~ced by the internal offset process should be included in the annexes. Equally, the inclusion of a document in an annex should exclude it from any separate printing or reproduction by internal offset later.

(k) The ,contents of the annexes and their production costs should be reviewed periodically by the Publications Board. . (l) Reports of ~ubsidiary bodies should be submitted in good time so that the issuance of those rq>orts, first in provisional form, and later in final printed form, may be avoided.

( ~) Replies. of Governments submitted in response to specific r~so~ullons _should, wherever possible, be grouped in one comp1lat1on or m periodic compilations, rather than issued as separate documents.

( n) The present practice under which the technical papers submitted. for ~onferences, seminars and workshops are reproduced m prmted form should be modified to the end that wherever possible only selected papers or summaries would be printed.

Who adopted this document and its mandates?

What other versions does this mandate have?

What subjects does this mandate have?

What’s in this document?

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